The agenda is the coverage specification. Every line names the dimension it evidences, so a question the meeting never reached becomes a gap against that dimension rather than a silence nobody notices.
A steering or delivery review for one project, on a fortnightly cadence. The agenda tracks the things that make a project slip long before the date moves: schedule against the plan of record, scope that has quietly changed, and dependencies sitting with nobody's name against them.
Also called: Steering committee · Delivery stand-up · Status review · Risk review · Change board
6 lines, run every 14 days. The order is the running order.
Each carries a weight in the roll-up. A dimension with no evidence behind it is not scored at a middle value — it renders as unknown, and below the coverage floor the row reads never covered rather than green.
Milestones against plan, and the critical path.
Change requests, scope creep and what was actually agreed.
Spend against budget and the forecast to complete.
Raised, owned, mitigated or escalated.
Whether the sponsor and the delivery team agree on the position.
Defects, rework and acceptance.
Deliberately. These are read from how the room behaved, not from what it worked through — you cannot schedule participation, so it can never be "never covered". Any dimension without a line can be thin, but it can never be a missed question.
Because each line names a dimension, the gap scanner can say which one went uncovered and for how long. These are the four states it raises, and each one is a different problem with a different fix.
The line has never been reached in this room. The dimension has no evidence at all.
It was raised and the room moved on without landing an answer.
It was covered, but not within the 14-day cadence this room type expects.
There is an answer and an action, and nobody's name is against it.
Project Rooms is one of eleven configurations of the same engine. The demo runs on fictitious projects and sample data — every number traces back to something somebody said in the room.